Kanban is a flow-based management method designed to help teams optimize the flow of value to customers by visualizing their work, limiting work in progress (WIP), and enhancing efficiency. Originating from Toyota’s manufacturing system, Kanban has been adapted for knowledge work, including software development and project management.
Key Components of Kanban
Visualizing Workflow
Teams use visual indicators (like Kanban boards) to represent the lifecycle of their work. Work items are displayed as cards that move through columns like ‘To Do,’ ‘In Progress,’ and ‘Done.’ This provides clarity on task status and flow of value.
Limiting Work in Progress (WIP)
Setting WIP limits prevents overload and highlights bottlenecks. This ensures tasks are completed before new ones begin, maintaining a steady workflow.
Managing Flow
The goal is a smooth progression of tasks. Teams monitor lead time (request to completion) and cycle time (start to completion) to assess efficiency.
Making Policies Explicit
Clear guidelines (e.g., WIP limits, definition of done) ensure shared understanding of process and task progression.
Implementing Feedback Loops
Regular reviews and meetings help teams reflect, adjust, and foster continuous improvement.
Improving Collaboratively
Teams refine processes together through incremental, data-driven changes.
Kanban Boards
A Kanban board is a visual tool that displays tasks across stages of a process. Columns often represent steps like ‘Backlog,’ ‘In Progress,’ and ‘Completed.’ Teams move task cards across these columns to show status, ensuring transparency and collaboration.
Benefits for Agile and Scrum Learners
For Agile and Scrum learners, Kanban offers insights into alternative workflow management techniques. Its focus on visualization and flow complements Scrum’s iterative approach, providing tools to boost team productivity and adaptability.
Conclusion
Incorporating Kanban principles can lead to more efficient processes, better collaboration, and improved delivery of value to customers.
